DataX International
Global Certification, Testing & Regulatory Compliance Services
Effective Date: 19th Jan, 2026
1. Scope and Applicability
1.1 These Terms govern all quotations, projects, and services provided by DataX International (“DataX”), including regulatory consulting, certification assistance, testing coordination, representative services, and access to DataX digital tools.
1.2 These Terms apply unless a separate written agreement signed by DataX expressly states otherwise.
1.3 Any client-specific purchasing terms or conditions are excluded unless accepted in writing by DataX.
1.4 Acceptance of a quotation, instruction to proceed, or electronic confirmation constitutes full acceptance of these Terms.
2. Contract Formation
2.1 A binding contract is formed once the Client authorizes DataX to commence services by written, electronic, or digital approval.
2.2 Electronic confirmations and platform-based acceptances are legally valid and enforceable.
2.3 These Terms apply to all current and future engagements between the same parties unless replaced by updated terms.
2.4 Any changes or deviations must be agreed upon in writing by authorized representatives of both parties.
3. Services and Use of Third Parties
3.1 DataX provides advisory, coordination, and administrative compliance services and may utilize qualified affiliates, laboratories, or regulatory partners where required.
3.2 Unless expressly stated, DataX does not perform laboratory testing or engineering activities.
3.3 DataX may delegate specific tasks to third parties while remaining contractually responsible for service coordination.
3.4 Certain certifications require accredited or government-approved facilities; DataX will select such entities based on regulatory acceptance and competence.
4. Fees, Invoicing, and Payment
4.1 All fees are quoted in U.S. Dollars unless otherwise specified. Standard payment terms are Net 30 days from invoice date.
4.2 Advance payments or milestone billing may be required for larger or extended projects.
4.3 Invoices must be paid in full without deduction. The Client bears all banking, transfer, and currency conversion costs.
4.4 Late payments may accrue interest at the maximum rate permitted by law.
4.5 DataX may suspend services, withhold deliverables, or revoke approvals due to non-payment.
4.6 All legal, administrative, or collection costs incurred to recover overdue amounts shall be paid by the Client.
4.7 All reports, certificates, and deliverables remain the property of DataX until full payment is received and may not be used or distributed prior to settlement.
5. Project Start and Timelines
5.1 Quoted timelines are estimates only and begin once all required documentation, samples, and information have been received and accepted.
5.2 For testing projects, timelines commence once samples are received by the designated laboratory and ready for testing.
5.3 Delays caused by incomplete, inaccurate, or late client submissions automatically extend timelines without liability to DataX.
6. Pricing Adjustments and Regulatory Changes
6.1 Pricing is based on regulatory and laboratory fees in effect at the time of quotation.
6.2 If authorities or laboratories change requirements, scope, or fees during execution, DataX may issue a revised quotation with notice.
6.3 Failure to object within ten (10) business days constitutes acceptance of the revised pricing.
6.4 If model family or series approvals are later rejected, individual certifications may be required at additional cost.
6.5 Changes to product specifications or documentation may result in revised pricing and adjusted timelines.
7. Cancellations and Termination
7.1 Projects cancelled prior to commencement incur no charge.
7.2 Projects cancelled after commencement may be invoiced up to eighty percent (80%) of the quoted value.
7.3 DataX may terminate services for non-payment, regulatory infeasibility, misrepresentation, or material breach.
7.4 Termination does not waive DataX’s right to recover outstanding fees.
8. Testing, Retesting, and Samples
8.1 If testing fails or additional testing is required, DataX will issue a revised quotation for approval prior to proceeding.
8.2 Testing fees are non-refundable once testing has commenced.
8.3 Testing may be destructive, and all samples are submitted at the Client’s risk.
8.4 Sample return shipping is not included unless requested and quoted separately. Unclaimed samples may be disposed of after 30 days.
8.5 The Client is responsible for customs clearance, duties, and shipment accuracy.
8.6 Testing location preferences must be confirmed at project initiation and cannot be changed once testing begins.
9. Representative Services
9.1 Representative services are administrative in nature and may include acting as regulatory contact, maintaining technical files, and relaying authority communications.
9.2 DataX does not verify technical accuracy or product compliance; full responsibility remains with the Manufacturer.
9.3 DataX acts solely as an intermediary and does not assume the liabilities of a manufacturer, importer, or responsible party.
10. Certificates and Renewals
10.1 DataX may provide renewal reminders as a courtesy; however, certification monitoring remains the Client’s responsibility.
10.2 Expired, withdrawn, or cancelled approvals require new engagement and applicable fees.
10.3 Renewal assistance does not create an obligation to monitor ongoing compliance beyond the agreed scope.
11. Use of Documents and Indemnification
11.1 All DataX-issued documents are proprietary and product-specific.
11.2 Unauthorized use, modification, or misrepresentation is strictly prohibited.
11.3 DataX may revoke affected documents and notify authorities where misuse is identified.
11.4 The Client shall indemnify and hold DataX harmless from all claims, damages, or losses arising from such misuse.
12. Confidentiality and Records
12.1 Confidential information shall be protected and disclosed only when legally required.
12.2 Confidentiality obligations continue for three (3) years after termination.
12.3 DataX may retain records and disclose information to regulators or accreditation bodies as required by law.
13. Limitation of Liability
13.1 DataX’s total liability for any claim is limited to the lesser of three (3) times the project approval fee.
13.2 DataX shall not be liable for indirect, incidental, or consequential damages.
14. Export Control and Legal Compliance
14.1 The Client shall comply with all applicable export-control and sanctions laws.
14.2 DataX may suspend or terminate services if compliance risks arise.
15. Governing Law and Dispute Resolution
15.1 These Terms are governed by the laws of United Arab Emirates.
15.2 Disputes shall be resolved through good-faith negotiation, followed by mediation and binding arbitration.
16. Acceptance
16.1 These Terms may be accepted by signature, electronic confirmation, or digital authorization.
16.2 Acceptance constitutes a binding agreement between the Client and DataX International.
© DataX International
Global Certification & Regulatory Compliance Services
All Rights Reserved.